SECTION II: NEW PRESIDENT/PRIOR PRESIDENT
When a new President is elected, the prior President may assume a position as an advisor of the organization.
SECTION III: LENGTH OF TERM OF OFFICE
All elected officers shall be elected for a term of two (2) years. The President may serve 2 consecutive 2-year terms in office, then will not be allowed to accept a nomination for the office of President of HCVVO during nominations for the biennial election immediately following the conclusion of the 2nd consecutive 2-year term to which he/she was elected.
SECTION IV: DUTIES OF THE BOARD OF DIRECTORS
a. The President shall preside over all meetings of the Board of Directors and the membership.
b. The President shall preside over the daily functions of the organization in conjunction with the Board of Directors and the membership.
c. In the event that a quorum of the Board of Directors cannot be obtained in regards to daily functions of the organization, or when events or circumstances beyond the control of the President occur, the President shall have the authority to act on behalf of the organization.
d. The President shall be responsible for appointing Annual Reunion Committee Chairpersons and a By-Laws Committee within thirty (30) days of assuming office.
e. The By-Laws Committee appointed shall remain active and in effect until the term of the President expires. The By-Laws Committee will meet the first quarter of each year only (Jan.-March) to consider amendment proposals; unless otherwise authorized by the Board to meet beyond the scheduled times. The By-Laws Committee shall consist of the Chaplain, 2 additional Board members, 2 non-officers who are members in good standing of the organization, and the Recording Secretary.
- The Annual Reunion Committees shall consist of the following:
i. West Gate
- North Gate
- Beer Barn
- T-Shirt Barn
- Food Vendor
- Retail Vendor
- Water Brigade
- Golf Cart Rental
- Garbage Collection
- HCVVO Kitchen
- Fire Brigade
All committee chairpersons have the authority to delegate responsibilities to committee members and shall perform their duties accordingly.
a. The Vice-President shall assist the President, and in the absence of or incapacity of the President, shall perform the specified duties of the President.
- The Financial Secretary
a. The Financial Secretary shall be the custodian of all funds of the organization, shall account for all receipts and disbursement of funds, shall maintain a listing of all charge accounts, prepare and keep current those listings including who has authority to make charges on those accounts, shall maintain all financial records and shall prepare all financial reports for the Organization.
b. The Financial Secretary shall prepare and present a monthly financial report to the membership at the monthly membership meeting.
c. The Financial Secretary shall call a meeting for a quarterly audit to be conducted by the trustees. Audit results will be presented at the next general membership meeting.
- Recording Secretary
a. The Recording Secretary shall keep a list of all members of the organization and shall document and/or make available the minutes of the meetings of the Board of Directors and membership. He/she shall also be a member of the By-Laws committee with full voting privileges.
a .The Sergeant-At-Arms shall assist the president in maintaining order at all meetings and record attendance at all meetings.
a. The Trustees shall assist in running the organization, shall be responsible for the first hearing of any petitions filed in regards to violations of the organization's By-Laws, and shall help with the maintenance of and/or upkeep of any property(s) of the organization.
b. At least one Trustee must be present on site during any rental event on the property.
c. The elected Trustee with the highest number of votes for a trustee's position of the Board of Directors shall have the opportunity to accept or reject the position as Head Trustee. If the choice of preference is rejection, then the position goes to the eligible trustee with the next highest vote.
- The Chaplain shall provide spiritual guidance for the organization and shall lead the opening prayer at all meetings at which the Chaplain is in attendance.