HCVVO BY LAWS Page 4

3. Any Board member who is accused/implicated in a violation of the organization’s By-Laws or of offenses as listed in Section III, Violations of the By-Laws of HCVVO and Outline of Actions to be Taken, refer to Section 111, 2b.
4.The Board of Officers has authority to call a board meeting without the consent of the President of HCVVO in the event that the President is being investigated for a violation of the By-Laws as listed under “major offenses” and said violation requires the board members contact law enforcement personnel and file a legal complaint against the President. The President must be notified that other board members will be holding a meeting to address the specific and purported violation(s) of the By-Laws.
SECTION II: CONDUCT AND ENFORCEMENT OF THE BY-LAWS OF HCVVO AT MEMBERSHIP MEETINGS
1. A person who is not a member may be asked to leave the meetings at any time.
2. A non-member with questions or comments may be given five (5) minutes for questions or comments.
3. The President or Presiding Officer can call the meeting out of control and adjourned if the rules are not abided by.
4. The order of Business for all membership meetings shall follow parliamentary authority.

Call to Order
Pledge of Allegiance to the Flag
Moment of Silence and/or prayer
Roll Call of Officers
Introduction of guests and new members
New or Renewal of Memberships
Reading of minutes from the previous meeting
Report of the Financial Secretary
Reading of Bills and other Communications
Committee Reports
Property(s) Reports
Reunion Business
Old Business
New Business
Adjournment

SECTION III: VIOLATIONS OF THE BY-LAWS OF HCVVO AND OUTLINE OF ACTIONS TO BE TAKEN

Violations shall consist of, but are not restricted to the following:

a. Minor offenses and Major offenses.

Minor offenses will consist of the following:
Disrespect to any member/veteran and/or their spouse and children

ii. Irrational behavior ; including discriminatory language and/or behavior related to sexual preference, religious preference, personal lifestyle choice and/or "race."

Lewd behavior; including indecent exposure, nudity and improper sexual advances
Major offenses shall consist of, but are not restricted to the following

ii. Physical contact with intent to harm, battery, assault, and/or domestic violence.
iii. Unauthorized use of HCVVO and/or others’ property.
iv.     Destruction of HCVVO and/or others’ property.
v.      Endangering others including their spouse and/or children.
vi.       Use of firearms.
vii.     Sale and/or manufacture of a controlled substance on the grounds of HCVVO.
viii.     Threats to members and/or their spouses and children.
ix.   Falsification of DD214 and/or other imperative documents related to membership.

Outline of actions to be taken and the procedures to be followed in the event of an offense will consist the following:

a. Any alleged incidents in regards to conduct and enforcement of the By-Law(s) which involve possible offenses must be brought to the attention of HCVVO's trustees.
b. The trustees shall address the alleged incident and decide by majority vote what charges, if any, should be filed, and the proposed appropriate disciplinary action to be taken; except for when trustees are accused/implicated in a violation of the By-Laws. The accused will then be exempted from participation in any and all actions related to the investigation, hearing of charges, proposal of disciplinary action(s), and decision as to guilt or innocence. If a quorum of trustees is not then possible, the Board of Officers shall hear the charges, address the alleged incident and propose any disciplinary actions. The results will then be turned over to the judge advocate.
c. The Judge Advocate and/or assistant Judge Advocate will investigate the alleged incident and if necessary, consult with those parties involved.   The Judge Advocate and/or assistant Judge advocate shall have the authority to attempt to arbitrate a settlement.
d. The Trustees and/or Judge Advocate shall have the authority to call a meeting of the Board of Directors to address the petitioner's charge and proposed disciplinary action(s).
e. The Board of Directors shall give an advance notice of (2) weeks to those parties involved in the alleged incident that a meeting will be held to hear the charges and proposed disciplinary actions. The parties involved will then have a chance to arbitrate the decision reached in regards to said incident.
f.   Notification of the decision of the Board of Directors shall be made to the offender within thirty (30) days of the final decision.
g. The offender shall have no less than fourteen (14) days and no more than thirty (30) days to appeal the final decision.
3. Disciplinary actions may consist of, but are not restricted to the following.
a. Verbal warning issued by a minimum of three (3) trustees in the presence of the offender.

Warning letter from the Board of Directors issued by certified mail with return receipt requested and including that any continuation of offense(s) could result in suspension from the grounds and activities of HCVVO (whether public or private) for a period of 1 to 6 months

d. Termination of membership and privileges of the offender shall be indefinite and/or until the offender or the organization wishes to reconsider his/her membership for reinstatement. The petitioner may then bring an appeal to the Board for reinstatement in person at a scheduled monthly board meeting.
e. When a vote is taken by the Board in regards to a decision of disciplinary action, the vote will be taken by ballot and NOT by a show of hands.

ARTICLE VII: COMPUTERS OWNED BY HCVVO
1. Any computers purchased and/or owned by HCVVO shall be maintained and operated only by officers of the organization designated with authority to maintain and/or operate said computers.
2. If the computers are sold and/or otherwise disposed of, the hard drive shall be removed and retained by HCVVO.

ARTICLE VIII: AMENDMENTS
1. Proposed By-Laws amendments shall first be presented to the Board of Directors for approval prior to being presented to the general membership. Proposed amendments presented to the board must be approved by a 2/3 majority vote of a quorum of board members. The membership must be notified of any proposed By-Laws amendments within 60 days prior to the scheduled membership meeting at which they will be voted upon, and to be determined by the Board of Officers.
2. Any topic/issue not covered by the organization's By-Laws regarding parliamentary procedure shall be referred to ROBERTS RULES OF ORDER for resolution, until such time as the By-Laws can be amended.